Wednesday, May 30, 2012

Revisting Email Part 1

Electronic mail, as defined by Wikipedia is commonly known as email or e-mail.  Email is a method of exchanging digital messages from an author to one or more recipients. Modern email operates across the Internet or other computer networks.  Email was created before the internet and was actually a big factor in the creation of the Internet.

The WECDSB uses thee email client program First Class to provide email.  This is similar to MS Outlook, or Thunderbird.  You need the client to access the full features of your email.  Each time you open the client the email is downloaded into your computer.  Gmail, Yahoo mail, or MS Live are examples of web based email.  If you have internet access you can access your email.

Regardless of the form of email the etiquette rules are same.  In this installment I will begin by posting 3 email tips that may be a refresher, completely new, or common knowledge.  Feel free to share these with your students.  All too often adults make the assumption our students and children are well versed in technology but that is not always the case.  I wanted to offer a special thanks to the WECDSB Leadership class for letting me use their tip sheets!

  • Be concise and to the point - Do not make an e-mail longer than it needs to be.  Try to keep your sentences to a maximum of 15-20 words.  If people can tweet under 140 characters I am sure you can slim down your email.  Email is meant to be quick.
  • One Subject per Subject Line - The body of the email should only have information about the subject.  For example, if your subject line is "June 6th Assembly"  then you should only discuss the June 6th Assembly.  Avoid entering into separate conversations in the same email such as a vacation request or question.  The person who received the email may not see the email right away as the subject of the email does not require immediate action.  Your other questions would be lost.
  • Do not attach Unnecessary files - By sending large attachments over 24MBs can annoy people and even bring down their e-mail system.  Whenever possible try to compress graphics and attachments.

Stay tuned for the next installment...

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